Job Description

Company Overview  

About Private Client Select Insurance Services, LLC (PCS): 

PCS is one of the largest high net worth managing general underwriters in the market today. With a sole focus on families with $5m or more in assets, PCS provides complex insurance policies for individuals with complex needs. Private Client Select offers property and casualty personal insurance solutions and risk management services that meet the unique and complex needs of High-Net-Worth clients. We understand their passions and are committed to preserving the life that they have built. 

PCS employs approximately four hundred staff members. The company has offices in

Berkeley Heights, NJ, New York, NY, St. Petersburg, Fl, and Schaumburg, IL. PCS has a geographically diverse workforce and supports hybrid and remote business-based flexibility.

About The Position:

PCS is seeking a highly organized and proactive Office Manager/Executive Assistant to support our leadership team and ensure the smooth day-to-day operations of our office in St. Petersburg, Florida. This role requires a detail-oriented professional with strong administrative, communication, and problem-solving skills. The ideal candidate will be responsible for managing office operations, supporting executives, and handling confidential information with discretion. The successful candidate will work in our St. Petersburg office five days a week.

Key Responsibilities 

Executive Support:

• Provide high-level administrative support to members of the Executive Leadership Team, including calendar management, meeting coordination, and travel arrangements.

• Prepare reports, presentations, and correspondence on behalf of senior managers.

• Act as a liaison between ELT and internal/external stakeholders.

• Manage email and communication flow, prioritizing important messages and responding as needed.

• Assist in planning and executing company events, meetings, and presentations.

On-Site Requirement:

• This role requires employee to be physically present in the office 5 days per week to support business operations.

Office Management:

• Oversee daily office operations, ensuring a well-organized and efficient workplace.

• Maintain office supplies, equipment, and vendor relationships.

• Coordinate office maintenance, repairs, and facility management needs.

• Assist in developing and implementing office policies and procedures to enhance efficiency.

Project & Event Coordination:

• Assist in organizing company-wide meetings, team-building activities, and events.

• Manage special projects as assigned, ensuring timely execution and follow-up.

• Handle confidential and sensitive information with professionalism and discretion.

Qualifications & Skills:

• Experience: 5+ years of experience in office management, executive assistance, or a related role.

• Education: Bachelor’s degree in Business Administration, Management, or a related field (preferred).

• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management tools (e.g., Google Workspace, Teams, etc.).

• Communication: Excellent written and verbal communication skills.

• Organization: Strong ability to multitask, prioritize tasks, and meet deadlines.

• Problem-Solving: Ability to anticipate needs, proactively address issues, and provide creative solutions.

• Professionalism: High level of integrity, discretion, and professionalism in handling confidential information.

Equal Employment Opportunity Policy:

PCS values and is fully committed to diversity and inclusion. It is the policy of PCS not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, nation of origin, race, religion, sexual orientation, gender identity, or veteran status.

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