Job Description

We are seeking an experienced Senior Executive Litigation Legal Secretary to join a law firm in Austin, TX . The ideal candidate will have extensive experience supporting attorneys with schedules, calendaring, filings, billing, and timekeeping. This is a high-volume and fast-paced position that involves dealing with highly confidential matters.

Benefits:

• Paid parking
• 401K
• Health and dental insurance
• Employee assistance
• Hybrid schedule possibility

Responsibilities:

• Support the managing partner as well as 3 other partners.
• Draft, format, revise, and ensure accuracy of various types of legal, agency, and business documents.
• Provide superior customer service to clients, vendors, and colleagues.
• Schedule and coordinate depositions, court reporters, and videographers.
• Input information into time and billing and document management systems.
• Calendar deadlines from incoming mail, pleadings, and hearings.
• Open new matters utilizing firm computer program; prepare physical files for new matters; gather necessary information to complete conflicts checks, perform conflict of interest checks, and maintain all client and general files.
• Prepare files and submit court filings through State and Federal Courts.
• Perform e-filing/service of legal documents and make service on opposing parties.
• Schedule appointments, receive and make calls, open and sort mail, make travel arrangements, submit reimbursements/expense reports, and perform other administrative duties as assigned.
• Maintain privacy rules by not revealing client information.

Qualifications:

• Must have experience as a high-level legal secretary.
• Experience supporting attorneys with schedules, calendaring, filings, billing, and time keeping required.
• Familiarity with enterprise time and billing systems: SurePoint (LMS), Chrome River, and ITimekeep preferred.

This is an excellent opportunity to work in a supportive and collaborative environment where you can utilize your skills and experience to make a significant impact. If you are a dedicated and detail-oriented professional with a passion for the legal field, we encourage you to apply now!

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