Job Description

Administrative Associate Coord (open until filled) Job ID: 320985 Location: South Mountain Comm College Full/Part Time: Full Time Regular/Temporary: Regular Hiring Salary Range $21.65 - $28.15/hourly, DOE Grade 112 Work Schedule Monday - Friday, 8am - 5pm; some evenings and weekends may be required Summer Hours: Monday - Thursday, 7am-6pm Work Calendar 12 Months Maricopa Summary Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year? Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States? Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges! About Us What's Currently Happening at Maricopa Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program). Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance One of the largest community college systems in the country 2020 Healthy Arizona Worksites Program recipient Named 19th Best Employer for Women by Forbes 2019 No. 42 in Arizona's Best Employers Campus Statement South Mountain Community College (SMCC) reflects the diversity of the surrounding community, a rich mix of rural, urban, and suburban neighborhoods. Many of our students arrive from Phoenix, Laveen, Tempe, Guadalupe, and the surrounding area to attend classes at the main campus or our offsite facility in Guadalupe; we also offer evening courses in Laveen at Betty Fairfax High School. Of the approximately 5,000 students enrolled at SMCC nearly 70 percent were first-generation college students and 48 percent intended to transfer to a university to further their education. And, with more than 80 percent of these students identifying as a minority, SMCC has been federally designated as a Minority Serving and Hispanic Serving Institution. Our small, personalized classes are offered days, evenings, and online, led by an engaged and accomplished faculty. Career and academic counseling are also available. SMCC is also a Strengths-Based Institution, helping you determine your strengths and then strategize with you to maximize those strengths in your academic and career choices. Benefits The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community. Benefits & Perks Options: 20 paid observed holidays Arizona State Retirement System (ASRS) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance) Paid vacation, sick, and personal time Maricopa Employee Store: Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff) Annual professional development growth funding Tuition reimbursement for employees and dependents Flexible work schedules Maricopa Employee Health & Wellness Program: Sight-On-Site Eye Care Services Diabetes Empowerment Education Program Mobile On-site Mammography Screenings Employee Assistance Program (EAP) Wondr online program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and more. Pre-Retirement Events Public Service Loan Forgiveness (may forgive the remaining balance on a federal student loan made directly by the U.S. Department of Education after qualifying). 10+ Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community!) Job Summary South Mountain Community College seeks two highly organized and proactive Administrative Associate Coordinators to support the Vice President of Academic Affairs and Student Affairs. These roles are pivotal in ensuring the efficient operation of the VP's office by managing administrative and office tasks, coordinating projects, and overseeing daily operations. Responsibilities include organizing and prioritizing activities, managing meetings and events, and facilitating initiatives related to the academic or student affairs divisions. These positions require strong organizational skills and the ability to support the seamless execution of division objectives. Essential Functions 30% - Coordinates meetings, projects, activities and special events for the VP of the Academic or Student Affairs' office. 20% - Provides a variety of basic research, preliminary analysis, and coordination for assigned projects; monitors and tracks budgets and expenditures. 20% - Maintains executive calendar, coordinates travel, records minutes of meetings, gathers research and other materials for meetings, activities and events. 20% - Creates original correspondence, reports, presentations, documents, and materials; maintains department records, files, manuals and/or documentation. 10% - Responds to inquiries requiring detailed knowledge of MCCCD policies and procedures; screens and routes calls; provides a variety of information requiring specialized knowledge of college services to visitors, mail and correspondence; solves problems and troubleshoots to resolve issues; other duties as assigned. Minimum Qualifications Associate's Degree from a regionally accredited institution and three (3) years of administrative office support, secretarial, or related experience providing office coordination activities, preferably involving executive level staff. OR High School Diploma/GED and five (5) years of administrative office support, secretarial, or related experience providing office coordination activities, preferably involving executive level staff. NOTE: One (1) year of work experience is equivalent to 2,080 hours worked. Therefore, employment must be indicated as full-time or part-time on the resume to determine applicant qualifications. Desired Qualifications A. Experience working in a college or university setting. B. Experience providing administrative support for an executive leader. C. Experience working with diverse populations. D. Experience composing, designing, formatting and editing documents, correspondence, presentations and other communication material utilizing technology such as Microsoft Suite or Google Workspace. E. Experience with college software systems (SIS, HCM, FMS, Canvas, etc.). Special Working Conditions May be required to sit for a prolonged period of time; viewing a computer monitor. Recommended to possess a valid State of Arizona Class D driver's license or other state license; must meet minimum standards regarding driving: During Mid May through July (Summer) Hours of work on site are 7am - 6pm, Monday - Thursday. How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information. Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position. Indicate whether former or current employment is Full-Time or; Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load) Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position. Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview. Posting Close Date Open until filled First Review: 02/13/2025 Applications received after the review date may not be screened EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit jeid-06e033623bb89d42abd2df3830de48e2 Maricopa Community College District

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Hourly pay, Holiday work, Full time, Temporary work, Part time, Work experience placement, Summer work, Flexible hours, Weekend work, Afternoon shift, Monday to Friday,

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